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Why or Why Not?
Freedom from Project Surprises Newsletter - Issue #39
July 2008
In This Issue
News
Why or Why Not?
Continuous Improvement
How we can Help
Feedback
Quick Links

If you were to hear a proposal for a different path or direction in approaching a project would your initial response be more of a  "why" or a "why not"? One response is indicative of an attitude towards continuous improvement while the other signals a belief that things are OK. If we find ourselves routinely asking "why" to change we are sending a message to our team that things are OK, or at least good enough, thereby minimizing valuable opportunities for improvements. A continuous improvement culture is an essential ingredient of continued, long-term success and is the subject for this month.

Jeff Jorvig, NPD Process Consultant
News of Interest
  • Jeff will be visiting clients in the San Jose area the week of July 7. If you would like to meet and gain some insight into mitigating design project unpredictability to shorten the path to NPD revenue, please let me know.
  • Spectrum article on the Toyota Production System. There is some good stuff here that we can apply to our own NPD projects. You can expect this to be a future newsletter subject, so stay tuned.
  • Interested in learning about semiconductor industry NPD challenges? Take this 5 minute survey and when your finished you can view the overall results.
  • Check out the PIEmatrix solution to managing your design process here.
  • Check out our quick start instant downloads for managing design projects.
  • Are your projects bleeding from unplanned surprises? Take a quick read of your development roadblocks by checking out our Quick Discovery Survey.
Leadership Quote of the month:
"Those who have changed the universe have never done it by changing officials, but always by inspiring the people."
  
--Napoleon Boneparte
Why or Why Not?
Why and Why Not AttribultesWhy would we decide to try something different? The path to different is peppered with unknowns, is an uncomfortable journey and has an outcome that is difficult to predict. Staying the same is fairly comfortable and is reasonably easy to predict, at least for now. So again, "why" would we want to change anything? Only if we reach the conclusion that staying the same is going to somehow negatively impact our future. I would think the possibility of losing something important (jobs, revenue, customers, market share etc.) is a great motivator for change, forcing our line of thinking more towards "why not" when considering alternative tactics for managing NPD projects.

How has the semiconductor industries approach to new product development changed over the last 15 years? I would surely think there has been plenty of motivation to improve during this period with all the outsourcing, off shoring and head count reductions that have occurred. Although I am not sure the industry has hit the pain threshold yet. Other than new tools/flows, I do not see the majority of design organizations making any significant changes in the way they have approached design projects.  Multiple spins and schedule slips are still accepted as the norm, with reasons usually attributed to tools. "It's just the way it is" thinking lives strong. Through this quiet acceptance there is a continuous message that we we must improve. Interestingly, specific actions for perking up execution tend to be largely downplayed, or given some superficial hand waving attention because we don't have time for such indirect activities. We are caught up in the "why" of change.

Let's step back for a moment and take a look at the US auto industry. Was it tooling capabilities that have eroded their market share year after year or was it the culture? No question the answer is culture. Take a look at Toyota's approach to both development and production. There is a lot to learn from them, if and when we are ready to do so. The employees on the floor are encouraged to continually be challenging the way things are done through real experimentation. The execution focus is always on ideal, a goal that is never reached, although continuously strived for. No one will dispute the fact that their approach has brought them great success. A culture that embraces "why not try something different" has driven Toyota to become a standard for execution excellence. Consider the Prius. A few years back I am sure there was plenty of "why" type thinking going on at manufacturers considering a hybrid type concept, and today those same manufacturers are all playing catch up to Toyota.

Now back to the semiconductor business. Based on my research the majority of design organizations believe they are executing on projects OK, or at least good enough. In fact, the bulk of teams do not regard a concentrated effort on continuous improvement strategies as a practical use of their limited resources. In our industry "why" is a common response to any activity related to changing the approach to projects. For Toyota I would expect the typical response to a question about trying something different to be "why not".  How much will we need to lose before we get rattled enough to convert our mind set to one of "why not" when considering changes to the way we execute our NPD projects?
Commencing on a Path to Continuous Improvement
Let's assume we are ready to break out from the pack and shift our efforts to include a real sustained, continuous focus on improving for each and every project. How would we do that? Many car manufacturers have attempted this mind set shift with varying levels of success. It's not an easy overnight change. It's top to bottom change in the way we approach projects and will take multiple projects to migrate the culture of the organization in this new direction.

The absolute first step is to define what continuous improvement is to be for your organization. What's the mission for continuous improvement? Write it down and share it, review it, and gain a majority consensus from your team as to the mission. When you say continuous improvement, what do you want that to mean to each member of your organization. Is it an unenthusiastic "yeah, we are working to improve" or is it a wholehearted "yes, for every project we engage upon we have three improvement actions we do. We can't start a project without these in place". It's a culture change and it requires routine nourishment from the top to thrive. Consider how you could inspire a passion that will propel continuous improvement from project to project.

Continuous Improvement defined: Uninterrupted, without time boundaries, without content boundaries, without intermission. It's not just deciding to look at how your last project was done or how you are doing a specific task. If at some point in time you decide to look at how you're doing things; that is not continuous improvement. Continuous improvement is not a snapshot look at your situation; it's a never-ending pursuit of removing the barriers to NPD execution excellence.
Continuous improvement is:
  • Postmortems with actions and tracking of action closure for every project.
  • An environment that seeks out and generates actions for doing things different.
  • An open door policy on the subject of project waste and always taking action for mitigation of that waste.
  • An emphasis on "why not" instead of "why" when looking at doing things differently.
  • Iterative experimentation for project improvements. This is real trials of ideas, not paper exercises.
  • An always, never ending search for procedural improvements that benefit time to revenue.
If you are not a believer in continuous improvement your team will sense this and any potential benefit will be lost at the starting gate. You must become a believer yourself. Develop your continuous improvement passion within, before engaging your team. Best of luck and do let me know how you are doing on your quest to stand out from the crowd on NPD execution.
How we can Help
Need to make continuous improvement a reality for your organization? We can make it happen.
  • Development and roll out of a postmortem strategy, agenda and follow up.
  • Coaching in development of a continuous improvement culture.
  • Work with your team on creating a continuous improvement strategy for your organization.
  • Evaluate your team on their continuous improvement disposition and identify actions for enhancing it.
Contact us today via email, 480-895-0478 or 877-895-0478
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